2025-07-22 Regular Meeting

Meeting Validation:

1. Meeting called to order by current President, Nelda Fink at 7:10 PM
2. Validate Meeting as per bylaws,
   • notice presented, BOD quorum met,
   • BOD members validated.

Reading / Summary / Approval Past Minutes

• 2025-01-06 Special Meeting – Snow removal work approval
• 2025-03-29 Special Meeting – Paving Contract Details Review and Selection (Got Paving approved.)
• 2025-04-10 Special Meeting – Building 8 Sewer backup repairs and restoration. Plumbing $850, Restoration $4500.
• 2025-05-01 Special Meeting Price Landscaping to grind stumps at $1600, Arundel Tree could not meet the road reconstruction schedule.
• 2025-05-29 Special Meeting to approve AACO Stormwater management work on property near pool.
• 2025-05-20 Regular Meeting 
• 2025-06-05 Special Meeting – Minutes Review
• 2025-07-10 Hearing Minutes 
• 2025-07-10 Special Meeting – Electrical Exterior Lights contract at $8656 to replace 36 old lights with new LED and to install 16 photo cells to existing LED lights. 

Financial Review

• $251,200 total funds as of 15 June 2025. See below.
• ~42 delinquent accounts (35%) from pennies to thousands. $72,000
• 4 accounts with attorneys

Approved Project Reviews:

• SSCCI’s new address!

  • 8368 Norwood Dr, Millersville MD 21108

  • New mailboxes coming soon.

• Wifi – Jennifer Wingate
• Bulk pickup signs at dumpsters – Nelda Fink

Motion & Discussions

BOD Expense Sheets

• None this meeting.

Other Motions

• ADR 5% increase in annual fee. 

  • Approved ADR’s contract last meeting. They since requested a 5% increase retroactive to July 1, 2025 taking annual fee from $10,770 to $11,308.50 giving $942.38 per month beginning July 2025 with an additional payment of $44.88 in July and the remaining 11 payments for 2025 / 2026 to be $942.38. Motion seconded by Mr Payne. Approved 3 in favor, 0 opposed.

• 8325 (Building 2) rear gutter repair – $2875

  • Review and approve proposal by Quality Roofing to repair facia and replace damaged gutter on 8323 – 8325. See contract here. Drip edge was not included in the contract, Ms Murphy was tasked to ensure it is added into the contract. Motion passed: 4 in favor, 0 opposed.

• Parking Lot Remaining Action Items – Belmawr entrance curb landscaping improvements

  • Belmawr entrance curb landscaping Price Landscaping proposal review. Proposal coming soon. (Up to $1,500??) Motion seconded by Mr Payne, Motion approved, 4 in favor, 0 opposed.

• Attorney’s Request a Meeting

  • want a meeting to discuss our collections procedure. 
  • VP and Pres are currently liaisons and will hold discussions. Does anyone else from BOD want to join?
  • Unclear what part of our collections procedure is being questioned as it is all right from the bylaws.

• Collection Case 

  • From attorney:
  • Homeowner offered to pay $53.77 per month toward the $14,887.84 debt.  The term of the payment plan would be 277 months, or approximately 23 years. 
  • Please let me know if the Board wants to approve that payment plan.  I recommend that it not do so.  
  • As for the lender, it is unclear whether they intend to pay the full amount of the $14,887.84 debt or only the $984.92 priority portion of the lien under Section 11-110 of the Maryland Condominium Act.  So, at the moment, and until further information is received from the lender, there is nothing to negotiate with them.
  • From President: We can have attorney encourage the owner to talk to the lender for an equity loan / refinance.
  • Assessments in arrears are not reported to credit reporting agencies, so credit score should not be an issue in extending a mortgage.
  • Motion to deny the payment plan. Motion seconded by Mr Payne, Motion passed 4 in favor, 0 opposed.

• Budget Committee

  • We need a budget committee to help generate budget each year and then monitor it throughout  the year. Please volunteer to help with this! Must have computer and be able to access and manipulate simple spreadsheets.
  •  

• Insurance Premiums 

  • renewal 40% increase $101,000 annual premium
  • Agents working on 
    • why?
    • adjusting deductible to 30k
    • finding other carrier
  • Need a special meeting in August to approve final 
    • Dates?

• Landscaping ties repairs assessment walk through

  • Scheduled Sept 8, 11 AM Other BOD members may join in.
  • work to be done fall/winter 2025

• Parking Issues Committee

  • Form committee to analyze parking solutions for certain scenarios.
    • someone parked in my spot
    • someone continues to park in my spot
    • I’m having a party and need multiple spots for guests for the day / for the weekend
    • my home business has employees who meet me and park for the day
    • Can I park my commercial truck or car in my space or an unreserved space?
  • Due process must be followed for violators.
  • Neighborly approach first
  • solutions promoted
  •  
• Hearing for water damage reimbursement needs scheduled.
• gutter cleaning 2025 estimates

Meeting Room Cleaning

• Need someone local to clean meeting room before each meeting. Must be self employed / sole proprietorship / corporation. Willing to pay up to $50?? per cleaning. BOD to vote on price. 
• Prefer this be someone local or even a resident.

Bench Rebuilding

• Need woodworking artisan / DIY’er / handyman to work with us. Still looking for someone local, from our community would be preferred.

New Project Discussions:

• Natural property barriers perimeter for 2026 budget
• Surveyor estimates to outline property lines
  • Surveys Inc, 301-776-0561 (Greg or Brad) Recommended by Larry the line stripping helper.
  • get other local recommendations (title companies ref)
• Engineer for 581 Basement reinforcement and completion.
• No trespass signage
• Spring 2026 inspection?
• Meeting room transformation to community room
• Homeowners 101 class(es)
• electronic email notices reminders

Open Forum