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Meeting Date:
Regular Meeting
Minutes Status: Approved
Minutes Approved:

2025-04-15 Reconvened Annual Meeting

Board Members Present (In person) President - Nelda Fink ,Vice President - Harry Payne ,Treasurer - Thanh Nguyen ,Asst Secretary - Jennifer Wingate

Agenda

Meeting Validation:
  1. Meeting called to order by current President, Nelda Fink at ?? PM
  2. Validate Meeting as per bylaws,
    • notice presented, BOD quorum met,
    • BOD members validated.

Reconvened Elections

  • Counting of ballots (if necessary) No new candidates emerged so the existing candidates win by default. Nelda Fink, Shelly Murphy, Jennifer Wingate
  • Assignment of directors to officer positions – upon discussions and voting by the directors the new Board of Directors consists of:
    • President – Nelda Fink
    • Vice President – Harry Payne
    • Treasurer – Thanh Nyguen
    • Secretary – Shelly Murphy
    • Assistant Secretary – Jennifer Wingate

Reading / Summary / Approval Past Minutes (tabled)

Financial Review

Motion & Discussions

BOD Expense Sheets

  • None this meeting.

Other Motions

  • Deposit Slips Purchase

    • Motion to approve $210 for ADRM to order 300 deposit slips, $105 for 150 slips ordered now, and $105 for 150 slips later in 2025 and to add this expense as a budget item at $250 per year for the 2026 budget. Motion seconded by: . Motion approved – 5 in favor, 0 opposed.

  • Pool Water Account & Misc Admin

    • ADRM to contact AACO water to designate water account on Neville RD designated a pool water and no sewage expense.
    • Also ensure AACO water bills show ADRM address
    • Also ensure Verizon / electric bills show Neville Rd not Allen rd.

  • Road and Parking Lot Action Items

    • Motion to assign 1 reserved parking space per unit according to previous assignment. Norwood needs 180 spaces to assign more than 1 reserved space per unit and according to the Declaration. Unfortunately Norwood only has ~160 spaces therefore assigning spaces according to the Declaration is not possible. Motion seconded by: . Motion approved – 5 in favor, 0 opposed.
    • Motion to approve Arundel Tree to remove the 3 locust trees and their stumps at a cost of $3000 in preparation of the road work so that the road repairs can remove the trees root structures that are currently under the road surface and damaging the road, to prevent further damage in the future after the new pavement has been installed. Motion seconded by: . Motion approved – 5 in favor, 0 opposed.
    • Motion to save trunks of the locust trees to be delivered to mill in Davidsonville to be milled into 2x4x8 – 10 foot boards to be used to rebuild the benches at a cost of approximately $10 per board. Intent is to save on future maintenance costs of the benches since locust will not need to be pressure treated and being a much harder wood than typical building supply 2×4’s will last much longer with a simple coating of boat varnish. Motion seconded by: . Motion approved – 5 in favor, 0 opposed.
    • Motion to have the root chips available for the community or neighborhood to use for free.
    • Motion to approve Price Landscaping to cut back the bushes bushes along Norwood at the common area tot lot so that the edge of the parking lot can be properly accessed and repaired at a cost not to exceed $1000. Motion approved – 5 in favor, 0 opposed.

Bench Rebuilding

  • Motion to hire Arbin 8378 to rebuild benches at cost to be determined but not to exceed $500 per bench. 5 in favor, 0 opposed.
  • Motion to hire Arbin 8378 to paint front sign. Tabled

Status of Projects:

  • Wifi – Jennifer Wingate
  • Bulk pickup signs at dumpsters – Nelda Fink

Open Forum

 

 

Additional Referenced Documents

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