2024-08-21 Special Meeting – Change Landscaping Contractor

Motion & Discussions

All board members agreed to no notice needed as per Article IV Section 11, so meeting can commence.

Meeting called to order at 5:25 PM.

Terminate Orchard Contract

Motion to terminate the current landscaping contract with Orchard according to the terms listed in the contract starting mid August with 30 day notice ending mid Sept. Motion brought forth by Ms Fink, seconded by Mr. Payne.

Discussion – Mr Payne and Ms Fink have had to continually follow behind Orchard to ensure the crew was performing as we expected and according to the contract. This was evidenced with the bush whack and hack as well. Others in the community also voiced concerns that the equipment from the Orchard crews was throwing debris onto the front porches and onto the cars. When issues were brought to the attention of Mr Silva, nothing changed. The results of the work under this contractor were just not up to par.

Motion was passed 3 in favor, 0 opposed.

Hire Price Landscaping

Motion to hire Price Landscaping starting mid Sept through the end of 2024 at a prorated price of $10,675 and then continuing from Jan 2025 through the end of 2025 at a price of $29,525 per year. Motion brought forth by Ms Fink, seconded by Mr. Payne.

Discussion – After discussions with Mr Coty Price, the BOD realized there would be much more value for our money working with Price Landscaping. The cost was only $4,000 per year more than Orchard and still less than the second lowest bidder for 2024 from the bidding process back in the fall of 2023. Mr Price explained the turf building he would provide as well as clean area once he started. (We think this means he will also pick up the poop, but we shall see.)

Motion was passed 3 in favor, 0 opposed.

Meeting adjourned at 5:35 PM.

Minutes approved 19 November 2024 2 in favor, 0 opposed.