Annual Meeting Minutes 3-19-2024
DRAFT – Minutes Annual Open Meeting 19 March, 2024
2 Board members present:
- Acting President – Ms. Fink
- Acting Secretary – Mrs. Bernhardt
29 Council Members present: (see list)
Meeting brought to order by: Acting President, Ms Fink, at 7:10 PM.
Current President and Secretary have both resigned leaving these HOA Board positions open and ready to be filled. We thank the previous President and Secretary for their service to the Sussex Square community.
The meeting commenced at 7:10 p.m. There were 29 members of the community present. A quorum was not reached thereby nullifying any chance to vote for new Board members. Another meeting will be held on April 9, 2024 at 7:00 p.m. to elect a new Board. The 3 candidates still remain – Harry Payne, Thanh Nguyen, and Kathleen Bernhardt. Acting President, Nelda Fink, urged all community owners present to run for the Board. One more director needs to be nominated.
Acting Sussex Square Board President, Nelda Fink, addressed all present to “air” their grievances/wishes for the community to determine what the Board’s priority of repairs were needed. They are as follows:
1. Railroad tie boxes in the front of homes are rotting
2. Benches are rotting
3. Overgrown landscaping
4. Painting needed for outside eaves
5. Doggie disposal stations neglected
6. Security lights burning 24/7 causing unnecessary electric bills
7. Parking lot needs repaving and new paint
8. Overall rundown look of the neighborhood
9. Community members felt their HOA fees were increasing yet their community was not being aesthetically maintained.
Acting President, Nelda Fink, and a few members toured the basement of 581 Belmawr Place. The basement is so filled with mold and sewage, the smell is a breathing health hazard for the occupants living above. This needs to be addressed immediately.
Unfortunately, the Sussex Square budget does not allow for all the repairs needed in our community. We will have to choose the repairs most prescient and spend as our budget allows. This involves finding 7-8 contractors, hoping at least three (3) show up, walking the community with them to show them our needs, gathering their estimates, and presenting them to the Board for approval (vote).
Community members at tonight’s meeting were asked to participate by volunteering to be on a Committee to enlist contractors and follow through with the necessary steps to have repairs completed.
No one volunteered.
Recorded by Kathleen Bernhardt , Sussex Square Acting Secretary
Approved: _______Date_________ by vote:
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Our contractor Alan (ACM) has interfered with our progress and refuses to post these minutes on the portal. We apologize for the delay in information dissemination.
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