Menu
Meeting Date:
Regular Meeting
Minutes Status: Draft

2026-04-28 Meeting

Board Members Present (In person) President - Nelda Fink ,Vice President - Harry Payne ,Treasurer - Thanh Nguyen

Agenda

Meeting Validation:
  1. Meeting called to order by current President, Nelda Fink at 7:05 PM
  2. Validate Meeting as per bylaws,
    • notice presented, BOD quorum met,
    • BOD members validated.

Reading / Summary / Approval Past Minutes

Financial Review

  • $278,000 total funds as of 15 Oct 2025. See below.
  • ~42 delinquent accounts (35%) from pennies to thousands. $72,000
  • 4 accounts with attorneys

Elections & Open Forum

There are no open positions this year and therefore no elections. This will be a regular meeting with open forum extended as long as necessary. 

Motion & Discussions

BOD Expense Sheets

  • Ms Fink:
    • Bench restoration materials purchases Sherwin Williams exterior acrylic paint – $125.
    • Outdoor maintenance – wheeled outdoor hose cart to water Belmawr beds and trees: $185, 1 contractor 50′ 3/4 inch high power hose: $65, 1 contractor high visibility contractor 50′ 3/4 inch high power hose: $85.
    • Total ???
    • (I don’t have receipts with me.)
  • Ms Murphy:
    • Meeting signs print and laminate.

Other Motions

  • Governing Documents Reprinting Process

    • Original documents have been OCR scanned to produce searchable PDF documents.
    • Need process to ensure correctness.
    • Need review of costs and procedures to file new published documents into land records.
    • Notary may be able to perform the verification that it is a true and complete replica of the original.
    • Needs Secretary Ms Murphy in attendance
    • Moved by Ms Fink that … Motion seconded by Mr. Payne. Motion approved – 4 in favor, 0 opposed
    • and more.

  • Basement Exterior & Meeting Room Exterior Lights Replace 

    • Review Bright Ideas contract, includes basement exterior entrance lights, basement interior lights, and meeting room entrance lights replace with new LEDs. Exterior lights replaced with photocell providing light during night time. Total cost $1010.00.
    • Proposal For Review
    • Moved by Ms Fink that … Motion seconded by Mr. Payne. Motion approved – ? in favor, 0 opposed 

  • FHA Certification Renewal

    • Expires July 2026
    • Can ADR do this?
    • Other 3rd parties who can do it – 

  • Jira – Issues management plugin for website to track and manage bylaw violations

  • Pool repairs for 2026

    • Temporary closing of baby pool
    • tanker to fill pool instead of hose
    • repairs to main pool our share (26.5%, $3132.30) of the main pool repairs totaling $11,820.
    • Verbal approval given because contract states all necessary and reasonable repairs must be allowed. (We don’t get to say no.)

  • Neighbor requested inspections

    • Need to document and execute process for neighbors to initiate an inspection of another neighbor without it causing neighbor disputes.
    • 598 issue.
    • 8371 – 8375 fence issue

  • Budget Committee

    • We need a budget committee to provide on-going budget analysis
    • Need to adjust annual meeting schedule to allow for budget review in Oct with approval in Nov/Dec.
    • We need a budget committee to help generate budget each year and then monitor it throughout  the year. Please volunteer to help with this! Must have computer and be able to access and manipulate simple spreadsheets.
    • Motion seconded by: . Motion approved – ,  opposed.

  • Volunteers needed – watering of beds, trees, cleaning of 6 stairwells on bi-monthly basis

  • Urgent Sewage Estimates Maximum Automatic Approval (Tabled)

    • Need to define a maximum approval amount for urgent sewage backups so that progress and repair are not delayed by calling a special meeting. Estimates over the maximum will require BOD approval.

    • Modification to sewage backup guidelines 

      • Needs to specify that if backup is under control that additional costs to utilized after hours services will not be approved for reimbursement or paid for by the Council. Most sewage backups do not require after hours services which are an additional $250+ expense. This was already approved at the 9/30/2025 special meeting. Review of the procedures is all that is necessary at current meeting.

    • Modification to building water main shutoff guidelines 

      • If a council member requires the main shutoff to the building to be turned off if the council member’s contractor is not willing to shutoff the main valve, the additional cost to have the Bod’s preferred plumber perform that service will be invoiced to the council member requesting the service. To avoid this additional cost the council member should simply hire the BOD’s preferred plumber, Howard Plumbing for all their plumbing needs.
    • Documenting Above Changes
      • Need current posts to be revised. 

  • Parking Issues Committee

    • Form committee to analyze parking solutions for certain scenarios.
      • someone parked in my spot
      • someone continues to park in my spot
      • I’m having a party and need multiple spots for guests for the day / for the weekend
      • my home business has employees who meet me and park for the day
      • Can I park my commercial truck or car in my space or an unreserved space?
    • Due process must be followed for violators.
    • Neighborly approach first
    • solutions promoted
    • Motion seconded by: . Motion approved – ,  opposed.
    •  

  • Fire Blankets

    • Fire is one of the most expensive tragedies and many people don’t have enough insurance on their units to cover the neighbors should the fire be started due to their own negligence or wrong doing. 
    • Most units still have gas stoves and oven. Some still have gas dryers. Furnaces are more safe and less likely to cause fire. Stoves however are open flame and could easily cause fire. 
    • Fire blankets can easily put out a oven / stove fire in seconds. 
    • Bulk purchase fire blankets drastically reduces the price. 
    • Moved by Ms Fink to purchase 130 fire blankets at reduced cost and then resell to each homeowner at cost so that every unit has one of these fire blankets. Seconded by Mr. Payne. Motion approved – ? in favor, 0 opposed

  • Tot Lot Rules and Signage

    • Need new signs at tot lot. 
    • Review of current rules as per signs.
    • Age restriction currently 8 years old. Recommend all non-adults (16 or 18??) require parents / owner present to stop the misuse of the equipment.

New Project Discussions:

  • Natural property barriers perimeter for 2027 budget
  • Engineer for 581 Basement reinforcement and completion.
  • No trespass signage
  • Spring 2027 inspection? After issue tracking system in webpage installed and set up. 
  • Meeting room transformation to community room (2027)
  • Homeowners 101 class(es) / web pages
  • electronic email notices reminders

  • Motion 3

    • Moved by Ms Fink that … Motion seconded by Mr. Payne. Motion approved – 4 in favor, 0 opposed
    • and more.
    •  
  •  

 

 

Additional Referenced Documents

Print Friendly, PDF & Email