2025-05-20 Regular Meeting

Meeting Validation:

1. Meeting called to order by current President, Nelda Fink at 7:12 PM
2. Validate Meeting as per bylaws,
   • notice presented, BOD quorum met,
   • BOD members validated.

Reading / Summary / Approval Past Minutes

• 2024-10-30 Special Meeting – Renegotiate Republic Trash Removal Contract
• 2024-11-20 Special Meeting Gutter Cleaning
• 2024-11-19 Regular Meeting
• 2024-11-22 Special Meeting Shared Kitchen Line clear 8380/8382
• 2024-11-25 Special Meeting Shared Kitchen Line Repair 8422/8424
• 2024-11-26 Special Meeting Sewer Cleanout Building 6
• 2024-12-12 Special Meeting Gutter Cleaning Price Increase
• 2024-12-20 Special Meeting New Attorney
• 2025-01-06 Special Meeting – Snow removal work approval
• 2025-01-19 Regular Meeting
• 2025-03-25 Annual Meeting
• 2025-03-29 Special Meeting – Paving Contract Details Review and Selection (Got Paving approved.)
• 2025-04-10 Special Meeting – Building 8 Sewer backup repairs and restoration. Plumbing $850, Restoration $4500.
• 2025-04-15 Reconvened Annual Meeting
• 2025-05-01 Special Meeting Price Landscaping to grind stumps at $1600, Arundel Tree could not meet the road reconstruction schedule.

Reading of the minutes was tabled for a later date.

Financial Review

• $550,696 total funds as of 10 April 2025. Download PDF here.
• See below.

Approved Project Reviews:

• Road and Parking Lot Remaining Action Items

  • Line painting and no parking designations, pool parking striping, Norwood stop bar, fire hydrant
  • curb landscaping
  • concrete at Norwood stop sign

• Pool Pass process needs established prior to Memorial Day!

• Wifi – Jennifer Wingate
• Bulk pickup signs at dumpsters – Nelda Fink

Motion & Discussions

BOD Expense Sheets

• None this meeting.

Other Motions

• American Dream Contract Renewal

  • Motion to approve  automatic renewal of American Dream Reality contract as management agent for Sussex Square continuing from 1 July 2025 – 1 July 2026. Motion seconded by: . Motion approved – ,  opposed.

• Replace Trees removed with 4 Red Maples

  • Price Landscaping recommends Red Maples to replace the 3 locust trees removed for the road construction, with placement as close as possible to where the locust trees previously were. And to adjust the tot lot edge to accommodate the Red Maple being planted there. Motion to accept Price Landscaping’s estimate of $2050 + $500 to adjust the perimeter border of the tot lot to install 4 new red maple trees as soon as is possible according to the recommended planting practices. Motion seconded by: . Motion approved – ,  opposed.

• Bug treatment for common area tot lot

  • Some have noticed ticks possibly from the tot lot area. Price Landscaping recommends 3 treatments to eliminate ticks, fleas, mosquitos, and others to be performed as soon as possible. $1,192.50. Motion seconded by: . Motion approved – ,  opposed.
• Hearing for water damage reimbursement needs scheduled.
• gutter cleaning 2025 estimates

Bench Rebuilding

• Need volunteers to help move the wood undercover this Saturday or Sunday.
• Need to find wood worker / handyman to rebuild benches. Arbin is not available.

New Project Discussions:

• Postal Address for Sussex Square Condominium Council, Inc – Shelly Murphy
• Natural property barriers perimeter for 2026 budget
• Surveyor estimates to outline property lines
  • Surveys Inc, 301-776-0561 (Greg or Brad) Recommended by Larry the line stripping helper.
  • get other local recommendations (title companies ref)
• Engineer for 581 Basement reinforcement and completion.
• No trespass signage
• Spring 2026 inspection?

Open Forum