2025-03-25 Regular Annual Meeting

Meeting Validation:

1. Annual Meeting called to order by President, Nelda Fink at 7:06 PM
2. Validate Meeting as per bylaws,
   • notice presented,
   • BOD quorum met,
   • BOD members validated.
   • Council Quorum met No.

Open Forum

1. Questions, discussion of Council
   • Question regarding status of internet service in meeting room. Answer that we needed a volunteer to help find a service provider and get it installed. Volunteer – Jennifer Wingate. Update will be provided at April meeting.
   • Question regarding mice in buildings. Answer that it is a homeowner problem once the rodents enter the unit.
   • Question regarding efforts of Board to reduce individual water usage in attempt to reduce water bill. Answer – we have not done anything in that regard at this time.
2. Annual Meeting adjourned at 7:12 PM
3. Regular Meeting called to order at 7:13 PM to address agenda below.
4. Regular meeting adjourned at 8:07 PM, seconded by Mr. Payne.

Reading / Summary / Approval Past Minutes (Minutes were not review / approved and were tabled until April)

• 2024-10-30 Special Meeting – Renegotiate Republic Trash Removal Contract
• 2024-11-20 Special Meeting Gutter Cleaning
• 2024-11-19 Regular Meeting
• 2024-11-22 Special Meeting Shared Kitchen Line clear 8380/8382
• 2024-11-25 Special Meeting Shared Kitchen Line Repair 8422/8424
• 2024-11-26 Special Meeting Sewer Cleanout Building 6
• 2024-12-12 Special Meeting Gutter Cleaning Price Increase
• 2024-12-20 Special Meeting New Attorney
• 2025-01-06 Special Meeting – Snow removal work approval
• 2025-01-19 Regular Meeting

Status of Projects

• Planter Boxes Cleaning Success

  • Detailed guidance for maintenance coming
  • Repairs BOD will do and the reason. (Need list of addresses to be repaired)
  • Guidance from Landscaper for continued homeowner maintenance.

Financial Review

• $549,409 total funds as of 28 Feb 2025.
• Balance Sheet as of 28 Feb 2025 below.
• ~$60,000 on plumbing (sewer) repairs in 2024. These were unfortunately very necessary.
• After roads approximately $150,000 will be remaining in Reserve funds, and will quickly regrow back to approximately $200,000 by the end of 2025.

Motion & Discussions

BOD Expense Sheets

• None this meeting

Other Motions

• Bulk Junk Removal

  • Motion to start planning (designs, placement, wording) for bulk trash signs to be placed at each dumpster to be reviewed at May regular meeting. Estimates to be reviewed at July regular meeting. Motion seconded by: Mr. Payne. Motion approved – 4 in favor, 0 opposed.

  • Need reminder notices sent now that bulk junk is removed at owners expense as per implied in

    Bylaws Article VIII Section 3 (i) :

    No burning of any trash and no unreasonable or unsightly accumulation or storage of litter, new or used building materials {except those belonging to Developer), or trash of any other kind shall be permitted within any condominium unit or upon any of the common elements. Trash and garbage containers shall not be permitted to remain in public view, except on days of collection. All refuse shall be deposited with care in containers.

• Road and Parking Lot Contracts Review

  • Review of submitted contracts
  • Road discussions and contracts can be viewed and downloaded here.
  • Motion to have Board meet on Saturday at 9:30 AM in open meeting format to walk the property to review the changes being proposed and to review the contracts at the same time. Motion seconded by: Mr Payne. Motion approved – 4 in favor,  0 opposed.
  • Motion to table the contract selection until Saturday after the walk through. Motion seconded by: Mr. Payne. Motion approved – 4 in favor, 0 opposed.
  • Motion to remove 3 locust trees whose roots are damaging the island and pavement of the parking lots prior to the completion of the parking lot repaving. Either Price Landscaping or Arundel Tree. Free wood chips. Motion seconded by Mr. Payne, Motion approved – 4 in favor, 0 opposed.
  • Motion to approve work by Price Landscaping to cut back bushes on Norwood next to tot lot for road work. Tabled.
  • Motion to renumber the spaces 1 – 250 and assign spaces as per declaration following the basic 3, 2, 1 rule as specified in Article VI paragraph a, where at least on space shall be designated as close as possible to the assigned unit, and where a record of the spaces assigned to each unit shall be maintained by the Secretary and distributed to each unit owner as soon as possible following the completion of the striping and renumbering project and no later than 30 days from that completion date. Tabled until Saturday.
  • Motion to transfer moneys accordingly between the 2 reserve accounts to pay full price of the approved contract. Motion seconded by Mr. Payne, Motion approved – 4 in favor, 0 opposed.
  • Motion to contact county to get permission to park on Cornwall during the road work. Motion seconded by Mr. Payne, Motion approved – 4 in favor, 0 opposed.
  • Motion to hire towing company to move any cars that are not moved at time that roadway repairs are to begin and to have the cars towed to a nearby designated area at the cost of the owner not to exceed $300 per tow and to hire the tow company to be on hand at a cost not to exceed $200. Motion seconded by Mr. Payne, Motion approved – 4 in favor, 0 opposed.

Elections

• Quorum Met – No.
• Reminder of Reconvened Meeting on April 15, 2025.

Results of Election / Assignment of Officers